2022 Vivi's Vintage Holiday Market Dec 3rd & 4th

Thank you for your interest in participating in Vivi's Vintage Holiday Market held in Newberg, OR Dec 3rd - 4th, 2022. This market is held annually as a fundraiser for the The Vivian Lee Foundation's cause of supporting people living with cystic fibrosis.

Please take a moment to fill out this form and read our terms and conditions. This is a juried event, meaning that you will be contacted after your application is received and then notified of acceptance into the market.

We are looking for vendors in the following categories: vintage home decor, farmhouse style decor, seasonal decor and gifts, handmade items and gifts.

Market Details

December 2nd - 4th, 2022
(Friday 6-9pm) Special Event
Saturday 10am-5pm
Sunday 10am-5pm

Setup for in-person market: Saturday 12/3/22 time TBD

NOTE: THIS APPLICATION IS FOR A 10x10 VENDOR SPACE FOR ONLY SATURDAY AND SUNDAY 12/3 & 12/4

The Water Oasis
15055 NE Dopp Rd
Newberg, OR 97132
Your Information
Name Name First Last
Business Name
What type of products do you offer?
Email
Phone Phone - ### - ### ####
Website. List N/A if applicable.
Facebook Page. List N/A if applicable.
Instagram Handle. List N/A if applicable.
Address Address
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
How did you hear about Vivi's Vintage Market?
Have you visited our website https://vivisvintage.com/?

Have you visited our website https://vivisvintage.com/? Yes Not yet
THIS IS A FUNDRAISER. We are fighting for a cure for cystic fibrosis! In addition to being a vendor, you also have the option to be a sponsor of the event! At the bottom of this application, simply agree to donate 5% of your event sales to the foundation (as a tax deductible donation) and you will receive special recognition prior to and at the event.

All vendors are REQUIRED to make a donation to the VLF Raffle at the event. This donation must have a retail value of $35 or more. Your donation item description must be provided to us by November 18th, 2022.

Vivian Lee Foundation follows all CDC and Oregon Health Authority recommendations for Covid-19 protocol. Because we serve a high risk community, we ask for your understanding in this.

Face coverings or masks are highly encouraged during the market for all vendors, volunteers and guests.

Please note that protocols and circumstances are subject to change depending on the current state of the virus. Vivian Lee Foundation will not be held responsible or liable should last minute changes occur, and no refunds will be given due to unforeseen circumstances.

All vendors are encouraged to use a cash-less system to reduce risk of spreading any germs. Vendors must provide their own payment gateway (Square, Paypal, etc.).

There is no guaranteed WI-FI, if you need to use a tablet or phone you will need to connect to your personal data.

NO POP-UP TENTS OR TENT FRAMES ALLOWED in The Water Oasis.

DO NOT TEAR DOWN YOUR SPACE BEFORE THE MARKET ENDS. Any sort of packing or tearing down prior to closing time will result in refusal to participate in any future events by the Vivian Lee Foundation. We often have shoppers until the very end.

Venue will be available for setup Saturday December 3rd, 2022, time TBD. Tear-down will happen the evening of Sunday Dec 4th. You are responsible for your own set up and tear down, as well as any equipment needed to do this.

Vendor spaces will not be guaranteed until payment is received. Vendor booth fee is NON-REFUNDABLE. Should you decide not to attend our market, you will not receive your booth fee refunded. Upon notice of cancelling, your space will be made available to next vendor on the waiting list immediately. In order to cancel your space, you must submit a written (email) notice.

The Vivian Lee Foundation and The Water Oasis are not to be held responsible for any injuries that come from setting up, moving, or operating your space during the event. It is your responsibility should you or anyone working for your business cause any damage to the venue during this event, including during set up and tear down.

All spaces are to be set up to look presentable and professional. Please put time and care into how your booth looks.

Tables are not provided. If you need a table for your booth, you must provide your own table and it must have a tablecloth (preferably white or black) You are welcome to leave your booth and tables set up over night during the market. You are welcome to leave your products out overnight as well, however Vivian Lee Foundation and Rain Dance Vineyards will not be held liable for any loss of products, inventory or materials.

Do not spill out into the walkway. Please stay within the guidelines of your booth space.

Feel free to bring food with you. VLF volunteers are not available for delivering food or other items.

All vendors must have at least one person managing their booth at all times during open market hours.

No outside alcohol or smoking is permitted at this event.

This is a family friendly event, please conduct yourself in a professional business manner.

It is has been our experience that our customers love seeing a variety of items, both big and small. Please keep this in mind when planning your space. Many people come to shop for themselves as well as for gifts. A lot of our customers love shopping the combination of larger statement pieces and fun smaller items. Having a variety of price point options allows for everyone to enjoy the market!
COMMUNICATION
By checking the box below I am also agreeing to receive text message alerts and email notifications regarding the market and information that is pertinent to being a vendor. If an email or text requires a response, I acknowledge I will respond as soon as possible.

By checking the box below I am also agreeing to receive text message alerts and email notifications regarding the market and information that is pertinent to being a vendor. If an email or text requires a response, I acknowledge I will respond as soon as possible. Yes, I agree to all forms of communication and I will respond in a timely manner when needed.
SPONSORSHIP
Select if you would like us to contact you about also being a sponsor of the Vivian Lee Foundation. This would require 5% donation from your total sales.

Select if you would like us to contact you about also being a sponsor of the Vivian Lee Foundation. This would require 5% donation from your total sales. Yes, I am interested in learning more
PAYMENT
If you are selected to participate, a foundation team member will directly email you an invoice to pay the booth fee. Your spot is not reserved until this fee has been paid.
One business per space. *If you would like more than a 10x10' space, please reach out to us directly.

One business per space. *If you would like more than a 10x10' space, please reach out to us directly. $130 10x10 space
NEXT STEPS
If you have not participated in our events before, immediately after submitting your application please also email a few pictures of your products and booth set up to vanessa@vivianleefoundation.org and laura@vivianleefoundation.org.

Once your application and photos are reviewed you will be notified via email if accepted into the market.
I am a new vendor to the VLF markets I have been a VLF vendor before
TERMS & CONDITIONS
By signing this electronic form, you are stating that you have read our Vendor Packet and agree to all rules and regulations listed in the Vendor Packet and on this form.
BY SIGNING BELOW, I AM AGREEING THAT I HAVE FULLY READ, UNDERSTOOD, AND AGREE TO ALL OF THE ABOVE.
Draw your signature into the box below.

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Full Name

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2022 Vivi's Vintage Holiday Market Dec 3rd & 4th

2022 Vivi's Vintage Holiday Market Dec 3rd & 4th

Market Details

Your Information

COMMUNICATION

SPONSORSHIP

PAYMENT

If you are selected to participate, a foundation team member will directly email you an invoice to pay the booth fee. Your spot is not reserved until this fee has been paid.

NEXT STEPS

TERMS & CONDITIONS

By signing this electronic form, you are stating that you have read our Vendor Packet and agree to all rules and regulations listed in the Vendor Packet and on this form.

BY SIGNING BELOW, I AM AGREEING THAT I HAVE FULLY READ, UNDERSTOOD, AND AGREE TO ALL OF THE ABOVE.