2021 Vivi's Vintage Holiday Market -Updated

By signing this electronic form, you are stating that you have read our Vendor Packet and agree to all rules and regulations listed in the Vendor Packet and on this form.
The booth space fees are as follows:

In-Person Market - for all 3 days of market;
$150 10x10 space
$250 10x20 space
One business per space, shared businesses must purchase a 10x24 booth.

Virtual Market
$100 fee

Participate in BOTH in-person and virtual markets and save!
Receive a $50 discount when you participate in both markets.

By signing this electronic form, you are stating that you have read our Vendor Packet and agree to all rules and regulations listed in the Vendor Packet and on this form.
The booth space fees are as follows:

In-Person Market - for all 3 days of market;
$150 10x10 space
$250 10x20 space
One business per space, shared businesses must purchase a 10x24 booth.

Virtual Market
$100 fee

Participate in BOTH in-person and virtual markets and save!
Receive a $50 discount when you participate in both markets. In Person: 10x10 booth In Person: 10x20 booth Virtual Market Only Both Markets: 10x10 booth Both Markets: 10x20 booth

THIS IS A FUNDRAISER. We are fighting for a cure for cystic fibrosis! You can be a vendor and a sponsor of the event! Simply agree to donate 5% of your event sales to the foundation (as a tax deductible donation) and you will receive special recognition prior to and at the event. Please let us know if you would like more information about becoming a sponsor.

All vendors are required to make a donation to the VLF Raffle at the event. This donation must have a retail value of $35 or more. Your donation item description must be provided to us by November 15th, 2021.

You can also be a sponsor of the in-person market! Simply agree to donate 5% of your event sales to the foundation (as a tax deductible donation) and you will receive special recognition prior to and at the event. Please let us know if you would like more information about becoming a sponsor.

Vivian Lee Foundation follows all CDC and Oregon Health Authority recommendations for Covid-19 protocol. Because we serve a high risk community, we ask for your understanding in this.

Face coverings or masks will be required during the market for all vendors, volunteers and guests.

All market participants are required to show proof of completed Covid-19 vaccination status prior to the event. This will need to be emailed to our staff no later than November 28th, 2021.

Please note that protocols and circumstances are subject to change depending on the current state of the virus. Vivian Lee Foundation will not be held responsible or liable should last minute changes occur, and no refunds will be given due to unforeseen circumstances. Failure to comply with coronavirus protocols and guidelines will result in being asked to leave the market.

All vendors are encouraged to use a cash-less system to reduce risk of spreading any germs. Vendors must provide their own payment gateway (Square, Paypal, etc.).

There is no guaranteed WI-FI, if you need to use a tablet or phone you will need to connect to your personal data.

This market takes place in a covered, outdoor pavilion. While it is heated, it is a large space that is hard to temperature control perfectly. We highly recommend that you dress in layers and come prepared for cooler and warmer temps.

NO POP-UP TENTS OR TENT FRAMES ALLOWED. All spaces will be housed in the pavilion, which is fully covered and enclosed.

DO NOT TEAR DOWN YOUR SPACE BEFORE THE MARKET ENDS. Any sort of packing or tearing down prior to closing time will result in refusal to participate in any future events by the Vivian Lee Foundation. We often have shoppers until the very end.

Venue will be available for setup Thursday, December 2nd, 2021. Tear-down will happen the evening of Sunday, December 5th. You are responsible for your own set up and tear down, as well as any equipment needed to do this.

Vendor spaces will not be guaranteed until payment is received. Vendor booth fee is NON-REFUNDABLE. Should you decide not to attend our market, you will not receive your booth fee refunded. Upon notice of cancelling, your space will be made available to next vendor on the waiting list immediately. In order to cancel your space, you must submit a written (email) notice.

The Vivian Lee Foundation and The Water Oasis are not to be held responsible for any injuries that come from setting up, moving, or operating your space during the event. It is your responsibility should you or anyone working for your business cause any damage to the venue during this event, including during set up and tear down.

All spaces are to be set up to look presentable and professional. Please put time and care into how your booth looks.

Tables are not provided. If you need a table for your booth, you must provide your own table and it must have a tablecloth (preferably white or black) You are welcome to leave your booth and tables set up over night during the market. You are welcome to leave your products out overnight as well, however Vivian Lee Foundation and The Water Oasis will not be held liable for any loss of products, inventory or materials.

Do not spill out into the walkway. Please stay within the guidelines of your booth size.

Feel free to bring food with you or purchase on site. VLF volunteers are not available for delivering food or other items.

All vendors must have at least one person managing their booth at all times during open market hours.

No outside alcohol or smoking is permitted at this event.

This is a family friendly event, please conduct yourself in a professional business manner.

It is has been our experience that our customers love seeing a variety of items, both big and small. Please keep this in mind when planning your space. Many people come to shop for themselves as well as for gifts. A lot of our customers love shopping the combination of larger statement pieces and fun smaller items. Having a variety of price point options allows for everyone to enjoy the market!

By checking the box below I am also agreeing to receive text message alerts and notifications regarding the market and information that is pertinent to being a vendor.

THIS IS A FUNDRAISER. We are fighting for a cure for cystic fibrosis! You can be a vendor and a sponsor of the event! Simply agree to donate 5% of your event sales to the foundation (as a tax deductible donation) and you will receive special recognition prior to and at the event. Please let us know if you would like more information about becoming a sponsor.

All vendors are required to make a donation to the VLF Raffle at the event. This donation must have a retail value of $35 or more. Your donation item description must be provided to us by November 15th, 2021.

You can also be a sponsor of the in-person market! Simply agree to donate 5% of your event sales to the foundation (as a tax deductible donation) and you will receive special recognition prior to and at the event. Please let us know if you would like more information about becoming a sponsor.

Vivian Lee Foundation follows all CDC and Oregon Health Authority recommendations for Covid-19 protocol. Because we serve a high risk community, we ask for your understanding in this.

Face coverings or masks will be required during the market for all vendors, volunteers and guests.

All market participants are required to show proof of completed Covid-19 vaccination status prior to the event. This will need to be emailed to our staff no later than November 28th, 2021.

Please note that protocols and circumstances are subject to change depending on the current state of the virus. Vivian Lee Foundation will not be held responsible or liable should last minute changes occur, and no refunds will be given due to unforeseen circumstances. Failure to comply with coronavirus protocols and guidelines will result in being asked to leave the market.

All vendors are encouraged to use a cash-less system to reduce risk of spreading any germs. Vendors must provide their own payment gateway (Square, Paypal, etc.).

There is no guaranteed WI-FI, if you need to use a tablet or phone you will need to connect to your personal data.

This market takes place in a covered, outdoor pavilion. While it is heated, it is a large space that is hard to temperature control perfectly. We highly recommend that you dress in layers and come prepared for cooler and warmer temps.

NO POP-UP TENTS OR TENT FRAMES ALLOWED. All spaces will be housed in the pavilion, which is fully covered and enclosed.

DO NOT TEAR DOWN YOUR SPACE BEFORE THE MARKET ENDS. Any sort of packing or tearing down prior to closing time will result in refusal to participate in any future events by the Vivian Lee Foundation. We often have shoppers until the very end.

Venue will be available for setup Thursday, December 2nd, 2021. Tear-down will happen the evening of Sunday, December 5th. You are responsible for your own set up and tear down, as well as any equipment needed to do this.

Vendor spaces will not be guaranteed until payment is received. Vendor booth fee is NON-REFUNDABLE. Should you decide not to attend our market, you will not receive your booth fee refunded. Upon notice of cancelling, your space will be made available to next vendor on the waiting list immediately. In order to cancel your space, you must submit a written (email) notice.

The Vivian Lee Foundation and The Water Oasis are not to be held responsible for any injuries that come from setting up, moving, or operating your space during the event. It is your responsibility should you or anyone working for your business cause any damage to the venue during this event, including during set up and tear down.

All spaces are to be set up to look presentable and professional. Please put time and care into how your booth looks.

Tables are not provided. If you need a table for your booth, you must provide your own table and it must have a tablecloth (preferably white or black) You are welcome to leave your booth and tables set up over night during the market. You are welcome to leave your products out overnight as well, however Vivian Lee Foundation and The Water Oasis will not be held liable for any loss of products, inventory or materials.

Do not spill out into the walkway. Please stay within the guidelines of your booth size.

Feel free to bring food with you or purchase on site. VLF volunteers are not available for delivering food or other items.

All vendors must have at least one person managing their booth at all times during open market hours.

No outside alcohol or smoking is permitted at this event.

This is a family friendly event, please conduct yourself in a professional business manner.

It is has been our experience that our customers love seeing a variety of items, both big and small. Please keep this in mind when planning your space. Many people come to shop for themselves as well as for gifts. A lot of our customers love shopping the combination of larger statement pieces and fun smaller items. Having a variety of price point options allows for everyone to enjoy the market!

By checking the box below I am also agreeing to receive text message alerts and notifications regarding the market and information that is pertinent to being a vendor. By checking this agreement I am agreeing that I have fully read, understand, and agree to all of the above. Checking this box serves as my digital signature.

We are excited to be offering a virtual market this year as well.

All vendors will be required to submit a minimum of (Virtual Market minimums only):
-10 products (more are welcome)
-You must have an inventory of 6 or more of each product available.

There will be one central website and checkout for the entire virtual market.

Vivian Lee Foundation will be in charge of creating the website, processing all orders, delivery and shipping of all orders. Virtual vendors are required to deliver or ship inventory prior to the start of the market, no later than November 15th, 2021. VLF will take care of packaging orders for pickup, shipping or delivery.

You can also be a sponsor of the in-person market! Simply agree to donate 5% of your event sales to the foundation (as a tax deductible donation) and you will receive special recognition prior to and at the event. Please let us know if you would like more information about becoming a sponsor.

Dates to remember:
November 5th: Inventory images and descriptions due. Raffle item and picture due.
November 15th: Inventory drop off.

Monday Dec. 13th: Order reports and payouts sent to vendors.

More Details:
-Please remember that this is a fundraiser. 100% of the net proceeds from vendor fees will go to the Vivian Lee Foundation and donated to the fight against CF.

- All vendors are required to make a donation to the VLF Raffle at the event. This donation must have a retail value of $35 or more. Your donation item description, value and picture must be provided to us with your inventory information on November 5th, 2021.

-Vendors are required to provide the following inventory information to us no later than November 5th: Description, price, weight and image(s). All inventory must be taken on a white background. By October 1st, our team will email out a fillable spreadsheet for vendors to use to add inventory details to, product photos examples on a white background and a Google Drive link to upload product photos to.

-Vendor reports will be provided to all vendors on Monday, Dec. 13th. Unpurchased products must be picked up from the Red Berry Barn by December 18th, 2021. Payouts will be submitted via Paypal or Venmo after remaining products are picked up.

-All vendors are required to submit contract along with payment in order to secure their space in the market. Spaces are not held unless payment is received. Payments are non-refundable.

We are excited to be offering a virtual market this year as well.

All vendors will be required to submit a minimum of (Virtual Market minimums only):
-10 products (more are welcome)
-You must have an inventory of 6 or more of each product available.

There will be one central website and checkout for the entire virtual market.

Vivian Lee Foundation will be in charge of creating the website, processing all orders, delivery and shipping of all orders. Virtual vendors are required to deliver or ship inventory prior to the start of the market, no later than November 15th, 2021. VLF will take care of packaging orders for pickup, shipping or delivery.

You can also be a sponsor of the in-person market! Simply agree to donate 5% of your event sales to the foundation (as a tax deductible donation) and you will receive special recognition prior to and at the event. Please let us know if you would like more information about becoming a sponsor.

Dates to remember:
November 5th: Inventory images and descriptions due. Raffle item and picture due.
November 15th: Inventory drop off.

Monday Dec. 13th: Order reports and payouts sent to vendors.

More Details:
-Please remember that this is a fundraiser. 100% of the net proceeds from vendor fees will go to the Vivian Lee Foundation and donated to the fight against CF.

- All vendors are required to make a donation to the VLF Raffle at the event. This donation must have a retail value of $35 or more. Your donation item description, value and picture must be provided to us with your inventory information on November 5th, 2021.

-Vendors are required to provide the following inventory information to us no later than November 5th: Description, price, weight and image(s). All inventory must be taken on a white background. By October 1st, our team will email out a fillable spreadsheet for vendors to use to add inventory details to, product photos examples on a white background and a Google Drive link to upload product photos to.

-Vendor reports will be provided to all vendors on Monday, Dec. 13th. Unpurchased products must be picked up from the Red Berry Barn by December 18th, 2021. Payouts will be submitted via Paypal or Venmo after remaining products are picked up.

-All vendors are required to submit contract along with payment in order to secure their space in the market. Spaces are not held unless payment is received. Payments are non-refundable. By checking this agreement I am agreeing that I have fully read, understand, and agree to all of the above. Checking this box serves as my digital signature.

2021 Vivi's Vintage Holiday Market -Updated

2021 Vivi's Vintage Holiday Market -Updated

Your Information

Market Details

Terms & Conditions

IN PERSON MARKET

VIRTUAL MARKET

PAYMENT

BY SIGNING BELOW, I AM AGREEING THAT I HAVE FULLY READ, UNDERSTOOD, AND AGREE TO ALL OF THE ABOVE.